General Services Administration (GSA)
- 1) GSA Office of Acquisition Policy
The GSA Office of Acquisition Policy located in Washington, DC, and has engaged VASTEC to prepare all paper documents for scanning and digitize the documents to meet all Section 508 compliance needs under the Rehabilitation Act of 1973. Additional activities include organizing the documents, correcting and adjusting the document image for maximum readability, performing optical character recognition on all images, verifying and quality checking each image, and assuring 100% accuracy of the converted images.
- 2) GSA Office of Governmentwide Policy
The GSA OGP contains the paper history of current and obsolete government forms. GSA has been required to maintain paper files representing the chronological history of each form, its versions, its approvals, revisions, cancellations, etc. These are considered permanent records within the Federal records disposition schedule. GSA has contracted with VASTEC and its partner NTIS (National Technical Information Services) to convert the paper forms and historical data into digital representations that are indexed to GSA's requirements, and to set up permanent electronic records management with full and accessible search and retrieval capabilities.
U.S. Department of Treasury, Office of Inspector General
- Through VASTEC's partnership with NTIS, The Department of the Treasury Office of Inspector General in Washington, DC, and has contracted with VASTEC to convert the hardcopy audit reports and correspondence of the OIG organization to digital images stored in a electronic records management repository. VASTEC deliverables include the scanning, image correction, optical character recognition and image verification of audit records to meet all Section 508 criteria of the Rehabilitation Act, and to provide the OIG with document management systems that can electronically store the converted documents into a fully searchable database.
Office of the Surgeon General - PASBA
- The Patient Administration System sand Biostatistics Activity (PASBA) organization located at Ft. Sam Houston in San Antonio, TX, is the source of more than 3.3 million hospitalization records covering all Army personnel admitted to military medical treatment facilities and civilian hospitals. PASBA has engaged VASTEC to convert medical and dental records in order to provide military personnel with accessible medical and dental records in a secured digital format meeting all requirements related to Section 508 of the Rehabilitation Act.
U.S. Army Physical Disability Agency (U.S. Army PDA)
- The project began in 2007, with files from Walter Reed Army Medical Center, in Washington, D.C. Upon arrival at our processing facility in Tampa, VASTEC implemented digitization and Section 508 remediation for 82,555 files, or approximately 6.5 million images. Because of the sensitive nature of these documents, all processing was completed under VASTEC's strict security procedures. VASTEC recently received approval from the U.S. Army for all media to be destroyed. In 2009 the material was shredded to Department of Defense Level 3 standards.
Army Review Board Agency (ARBA)
- The ARBA contract involved 30,048 legal document images and 28,144 U.S. Army Regulations, all of which were paper media. In addition, the contract included 1,467,820 case files and 314,820 World War II General Orders that were received in microfiche format. Strict security measures as mandated by FISMA (The Federal Information Security and Management Act of 2002) were followed to ensure privacy and safety. All media was digitized and made Section 508 compliant. Phase one of the project was completed in 2009, with phase two beginning soon after.
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