CONVERSION SERVICES: DIGITIZATION
Paper, microform, and other source media converted to digital images |
VASTEC is a national provider of solutions in the area of electronic document conversion and content accessibility. VASTEC has extensive experience in digitization and accessibility compliance for both Federal Government and for private industry. Our offerings focus on scanning, conversion and remediation of electronic data into accessible formats, with an emphasis on Accessibility and Section 508 compliance as it relates to electronic documents and information. Our process includes conversion from various source media, including paper, microform and electronic source files.
VASTEC maintains all required facility security clearances to process material classified as CONFIDENTIAL and SECRET and our processes, procedures, and security controls have been audited to DoD standards established by FISMA (Federal Information Security Management Act), VASTEC’s capabilities include production at its facility in Tampa, Florida and on-site client projects nationwide. |
Strict Chain of Custody Protocols Used |
- Manifest preparation for each file received
- Bar coding and asset management inventory and tracking system utilized
- Immediate emergency return service available
- Any file can be located at any point in the process
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- Physical files stored in highly secure, fire sprinkler equipped, limited access records room while awaiting production
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File disassembly in preparation for scanning |
- Standard: Staple, paperclip and binder removal in preparation for scanning
- Special: Document type separation, slip sheeting, bar coding, binder and file reassembly
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- Sizes up to 40" wide
- Black and white and color
- Bi-tonal to standard 300 dpi
- Image clean up to include de-skewing and cropping
- Image output to any PC format (PDF, TIFF, etc.)
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Index fields created
Quality review |
- Verify document order and file names
- Verify document orientation and overall document quality and legibility
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- Performed for text searchable documents
- Outcomes dependent on condition of source media
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After the OCR engine has processed the document, operators will manually review and correct the OCR text and verify it to complete accuracy
- Allows for full and accurate search access for any word on any document
- Highly effective for legal, research, compliance or historical files
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- Separate customizable production processes for Quality Control and Assurance
- Files are reviewed for compliance with client requirements
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- Encrypted DVDs or Hard drives
- Secure File Transfer Protocol (SFTP)
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- Document shredding
- Document destruction to DIN level 3 standards
- Certification of destruction
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